How to Start a Business in Jamaica
To start a business in Jamaica
Create a sample of the product or service quickly and at an affordable cost.
Product design is one of the critical phases of starting a business in Jamaica or anywhere in the world.
The drive of a mockup is to reinforce the idea while creating a noticeable variation of the product or service you strategically want to produce.
1: Idea Generation and Endorsement
Even though these steps can be challenging for new entrepreneurs. While generating the idea for your business to start in jamaica, I recommend that you brainstorm on advanced solutions to demanding problems. Specifically, include food safety, crime, low output, poverty, high energy costs, healthcare, and underachieving educational institutions.
Also, you can try fulfilling a need, refining existing ideas and services, or creating entirely new and innovative products. Thus, you should not limit your thoughts to common or easily set-up ones. Instead, pay attention to productive and impactful ideas that add value. Furthermore, You can get endorsement assistance from the Jamaica Business Development Corporation (opens in a new tab) at little or no cost at all.
2: Product Design
Indeed make a sample of the product or service quickly and at an affordable cost. Product design is one of the critical stages of how to start a business in Jamaica or anywhere in the world. The drive of a model is to amplify the idea while generating a perceptible version of the product or service you strategize to produce.
3: Business Development
While I refer to this as the core of the procedure. It relates to tactical development and intellectual process, demanding complete individual participation.
This phase involves critical thinking on your capacity to launch and manage your business, and when to kick off.
Here, you pay particular attention to the vision, business viability, revenue probabilities, required resources, and the success strategy.
However, Business planning takes in financial projections, finding capital, performing a risk valuation, competition analysis, and finding the target market.
Getting all permissible and regulatory needs, labor requirements, marketing, and delivery plan, and branding and advertising prerequisites are also involved.
Because of the complexity of this process, I would advise you to seek assistance from prominent business advisors.
4: Product (or Service) Improvement
Nevertheless, The business planning procedure is complicated and rigorous. Therefore, you must perform the following review and improvement of your potential products and services. This is to ensure that they meet the target market’s preferences, as well as appropriate quality, packaging, and pricing, to mention but a few.
5: Business Registration
When the above-mentioned activities are completed, the next step is registering your business with the Tax Administration Jamaica and the Ministry of Industry, Investment, and Commerce. While you might be required to protect your intellectual property via trademark registration, copyrights, or patents. However, this depends on the nature of your business. But even so, you can seek guidance on this from the Jamaica Intellectual Property Office (opens in a new tab).
6: Setting up your Business: How to start a business in Jamaica
However the actual work begins at this phase. The list of the things you need to have:
- access financing
- open a bank account
- rent office space (if needed)
- compile service agreements
- collect business cards
- create a blog or website
- engage partners and suppliers
- purchase stationery and equipment
- hire personnel, among other things necessary to start operations
7: Business/company Launching
Sometimes, new businesspersons expect customers to flock their business once they have their doors opened to the public or set a website online.
While this is not the case, you have the task of making potential customers know you are open. Also, they must know what value your product or services add to their lives. Therefore, plan an official business launch, designed to grab the potential client’s attention as well as creating awareness and call to your new investment. If you are dedicated and inspired, the launch process should take some weeks or months. There is no time like the present because entrepreneurship is all about action.
Why is it Good: How to start a business in Jamaica?
If you have been thinking about starting a business in the Caribbean or Latin America, then I recommend that you invest in Jamaica. In a global review of the strategies and obligatory requirements to start a business, the Jamaican economy took the fifth spot overall.
The review (featuring 119 countries) was conducted by Reboot Digital Agency, a British SEO company, via data from the World Bank Group. It also found that the country’s startup economy has upgraded over the previous year.
Before starting a business, there are essential factors to be considered, including time and the cost of starting an SMBs (small, medium-sized business). Others include the number of procedures, such as licenses and permits. Kingston boasts several startup enterprises and incubators, thus named the leading Caribbean’s technology and outsourcing center.
During the Nexus 2018 occasion in San Francisco, the Jamaican capital was named the Nearshore City of the Year. The prize set Kingston’s position as the next outsourcing hub in the Caribbean. The status employed data collected concerning the comfort of starting a business in Jamaica. It considered criteria such as the necessary government procedures, rules and regulations, as well as costs.
Business regulation is crucial. If it is too complicated, then it discourages entrepreneurs from investing in that country. While benefiting the economy, new businesses increase capital investment and job creation. Also, it breaks the monotony by generating more choice for consumers. This verifies the political and economic benefits of better business regulation indisputable.
Jamaica has also made it straightforward for firms to trade across borders due to reduced importing and exporting compliance. This has been enabled via executing a digital imposts data management platform. Even more, This data from the World Bank Group indicates we’re heading to a productive, multi-cultural time in commerce. It is an encouragement to venture into Jamaica in both startups and networking.
How to Start a Business in Jamaica: Different company types
You are in the Caribbean and plan to go into business, right? Then you should know that every person who plans this must decide on the best suited legal structure as per their requirements.
Registration is the easiest way to a smooth running. The authorized structure of a profitable enterprise outlines the legal dealings in the business and that of the environment.
In selecting the top structure, you must consider the following factors for some categories of commercial initiatives there are.
- Your character
- The resolve of the enterprise
- Its proposed size
- Administration capability
- Legislative requirements for registration
When starting a business in business, Jamaica, there are two primary structures to select between.
a) Company – this refers to a commercial enterprise incorporated or registered under the Companies Act. A company may either be Profit Generating or Non-Profit (Club, NGO, Charity, among others).
b) Business – refers to a trading name, a partnership, or a sole trader listed with the Registration of Business Names Act.
Hence the types of companies available in Jamaica include an Overseas Company and a Local Company.
Registration of a Foreign Company
You can operate an Overseas company in Jamaica, but it must be incorporated at the Companies Office of Jamaica. Accordingly, If there are any modifications at any time in the documents during the registration process, they must be funneled with the Companies Office of Jamaica. Overseas Company requires a fee of $25,000 for registration. And accordingly to the Companies Act 2004, the company must file a Profit and Loss account and a Balance Sheet.
Accreditation for Registration of a Foreign Company
Indeed if a firm with foreign registration launches a company on the island is required to deliver a Form 31 to the registrar of the company for registration. In fact, This must be done within a month of the formation of the place of business. But even so, the form should be delivered with a verified copy of the Articles, Charter, or Statute of the firm or other instrument defining or instituting the structure and name of the firm. Also, The above-mentioned copies (Charter, Articles, or Statutes) to be confirmed to be an exact form of the original by an authorized of the Government body in charge of custody of the original.
Notice of changes for a foreign (overseas) company
- The Registrar should use Form 5 for changes to the Company’s directors. The same should apply to changes in the information contained in the list of directors.
- Form 31 should be used to notify or communicate changes in the addresses or names of individuals certified to agree to take service on behalf of the firm.
- Any changes made to the company name should be given employing a Form 31, accompanying a verified copy of the documentation of name change. Other documents constituting the modification in the title should follow suit.
Also, The duplicate certificate should be verified as an exact copy of the original by an officer of the government agency responsible for keeping the original.
A translator can be checked in that way:
- Suppose the Company will be incorporated outside Jamaica in a state with a Jamaican consulate or embassy. Then through the consul general or ambassador or a person designated by that representative; or else a government minister or official with comparable authority or a person designated by him. This person must verify that the translator is familiar and competent with the English language.
- Suppose the Company is launched outside of Jamaica in a state without a Jamaican consulate or embassy by any Government Minister or Official of equal authority in the mother country or a self-designated individual. This individual must prove that the translator is familiar and competent with the English language.
- Suppose the Company is inaugurated in Jamaica, by a foreign affairs minister or any individual chosen by him. This person must confirm that the translator is familiar and competent with the English language.
The Companies Act 2004 requires that a company can reserve a name for close to 90 days before actual registration of the Company.
Here are the benefits of booking a company name:
- Allows the Firm to utilize the title for pre-incorporation agreements with assurance
- It determines the suitability of the name as well as its accessibility for the usage.
- It protects the name from utilization by others during the booking period.
The Procedure of Local Registration of a company
The Companies Office of Jamaica requires an entrepreneur to finish and give Form 6 (Companies Name Search and Name Reservation Form (opens in a new tab)) to access the registration process. The fees for Name Search and Name Reservation are $500 and $3000, simultaneously. When the process is completed, the entrepreneur is issued with a letter showing the name reservation for 90 days.
The Companies Office of Jamaica requires an entrepreneur to finish and give Form 6 (Companies Name Search and Name Reservation Form) to access the registration process.
This service is also accessible through its website.
Indicators for selecting a Name
- If the company name is likely to confuse with a company already registered in the Commercial Register, the Companies Office of Jamaica is obliged to reject it.
- If a company name designates an unlawful action or contains lewd language, it will be rejected.
- If a company name implies a connection with a Political Party or Royalty, it should be justified.
- If the company name contains professional terms such as Pharmacy, Medical, or Engineering, justification must be available as well as supporting documents for the profession.
The Must-Have Forms and Documents
Form 1A (for Profitable Companies) or 1B (for Non-Profit Companies) or The Articles of Incorporation, containing the following data:
- In the case of a business limited by guarantee or by shares, the Company Name should provide Limited as the ending term.
- A Jamaica-situated company address under registration.
- Limitations on share transfers (if any)
- The maximum and least number of Managers
- Any restrictions on the corporate that may be carried on by the Company
- If a company has a class of shares, share capital, and the least number of shares, the Company is sanctioned to submit.
- If the Firm has over one class of shares (for instance Preference and Ordinary Shares) and is issuing above one level at an incorporation time, Form 3 should be provided.
It was mandatory for these Articles must be stamped at the Stamp Duty and Transfer Tax Department. However, these services are accessible at the Companies Office of Jamaica (opens in a new tab).
BRF1 or the Super Form or the Business Registration Form
This name contains the mandatory info on the managers, secretary, registered office, and the related information for other bodies. These include:
- Tax Office (GTC, Taxpayer Registration Number, Tax Compliance Certificate)
- The National Insurance Scheme or NIS
- National Housing Trust
- Heart Trust
As a result, the company clerk and director’s particulars information are now compulsory at incorporation.
This form must have signatures from the following:
- The individual stating the precision of the information provided on the form
- All the director(s)
A government-issued Original and Valid documentation of the primary director and the individual asserting the correctness of the form should be given to the Companies Office.
These identifications are then analyzed to make sure that they are fully and correctly finalized. These identifications are then analyzed to make sure that they are fully and correctly finalized. If they are appropriate, a Certificate of Incorporation is then dispensed within four working days. While a Company Registration fee is $24,000, and an extra $500 for stamping at the Companies Office of Jamaica.
Documents Necessary: How to Start a Business in Jamaica
When creating your business name, you require the TRN and the NIS reference number. For both numbers, you need these documents:
- Two passport-size photos that bear the Justice of the Peace signature
- A duplicate of your Birth Certificate
After acquiring these numbers, you will be needed to get the necessary patents of copyrights from the Intellectual Property Office in the Republic of Jamaica. In addition, after you are done with that step, registration is done with the National Housing Trust (NHT) (opens in a new tab) and apply for a Tax Compliance Certificate (TCC) (opens in a new tab).
- The National Insurance Scheme (NIS)
- The National Housing Trust (NHT)
Then, you will provide your Business Name Certificate.
Furthermore, you can fulfil with additional certifying and check-ups from the apt government agencies, for instance, the Bureau of Standards.
Also, specific trades should give an Environmental Impact Assessment.
Documents Associated with Types of Business Structures
Individual (Sole) Traders
Additionally, The Registration of a business as an individual trader requires a $2,000 fee.
To operate your business as a sole trader who is retailing tangible goods, you should provide the following:
- Complete BN1 form
- Proof of residential address
- Three passport-size photos (bearing the Justice of the Peace signature)
Benefits of an Individual (Sole) Ownership or Individual Trader Registration
- The business owner gains all the rewards.
- The owner has the freedom to make all the decisions.
- The process of making decisions is quick.
- Drawbacks of a Sole Ownership or Individual Trader Registration
- The owner of the business is accountable for all the risks.
- There is limitless accountability or liability. This means that all individual assets are at risk for the amount overdue to the Company.
Legally, partnerships can operate with a minimum of two people and a maximum of twenty (20). For this business type registration, you need a fee of $2,000.
The following documents should be submitted for a business or a partnership registration:
- A filled BN2 form
- Applicant’s proof of residential address form and a TRN
- Three passport-size photos (optional) for each partner with a Justice of the Peace signature
- Each partner’s National Identification Card
Benefits of Enterprises Registration
- There is a shared assignment.
- There a sharing of risks and errands
- A variety of skill, knowledge, and capability obtainable in the business
- There is a sharing of expenses
Drawbacks of Enterprises Registration
- There is restricted freedom to make choices
- All associates are accountable for the slip-ups of one partner
- The decisions are susceptible to take longer
If you’re concerned about how to start a business in Jamaica structured as a company, you must submit the following:
- finalized Form 1 for Declaration of Compliance
- confirmed Form 1A for Articles of Incorporation
- finalized Form 17 for Address of Company
Form 1A should bear the signature of the Stamp Office and Transfer Tax Department, which is situated at 111 Harbour Street, Kingston. For company registration, you must pay a $12,000 fee. Also, companies must provide Form 20, stating the Board of Directors with a $4,000 fee, either instantly or 14 days following the registration. And, If the form is given at the end of the stated period, the cost will add up to $6,000. Not to mention, All the mentioned form s must bear the signature of a Justice of the Peace.
If the Company is limitless with a share capital, it needs the implementation of Table D to the First Schedule to the Act. The stockholder has to pay an unlimited amount that is essential to settle the debts of the Firm in the event of insolvency. This kind of Company is not widespread, but it is beneficial in holding assets.
Overall Comments on a Limited Company
The Act on the registration of a company was lately revised to execute a condition for companies to reveal the title and specifics of the authorized and valuable owners of shares. If the stakeholder is a firm, you should specify who has a regulatory interest in terms of percentage shares of the Company, that is, over 50%.
Also, there should be a specification on who has final direct regulation in the managerial process.
Similarly, a company is bound by more exceptional legislative reporting. This means that annually, it must provide its yearly income tax yields. Also, it must give the Companies Office a twelve-monthly income and a statement of assets to the TAJ. After existing for two years, a company should also pay a minimum business duty to the administration. That is, $60,000 to $30,000 and $30,000 in June and in September, simultaneously.
The tax is payable whether the company/business is active or not. The registration fees for starting a business in Jamaica are not more than $200.
The mandatory minimum number of co-operative should be ten people. Considering to create a co-operative, you should do registration with the Department of Co-Operatives and Friendly Societies.
The following documents are a must:
- A letter/form requesting the registration to create a co-operative company/business
- An account of the nature of the company/business
- Three fault-free duplicates of the co-operatives planned guidelines.
- Two finished application forms, and a fee of $2,000 for company registration
- Two photocopies of a finalized company registration contract, with the signatures of the co-operative’s pertinent officers
- And a business plan that includes a business strategy, revenue forecast, and feasibility study for a five-year period. This must demonstrate the methods monthly for the first year and then annually for subsequent years.
During the formation process of a co-operative, you are obligated to create a navigation committee from the co-operate members. The committee must contain an odd number of members, for example, 5 or 7 or 9.
Also, it must be skilled in Co-operative Management.The training is performed for a least ten hours at an hourly fee of $900.
Additional Requirements for Textiles, Agricultural Products, and Animal Business
Also, These documents are necessary for the above type of business:
- A letter of approval from the Ministry of Agriculture, Plant Quarantine Division certifying the inspection and certification of the packaging house for fresh products by your company.
- If you’re exporting processed foods, your company should do registration with the Bureau of Standards
- If you’re an exporter of aquaculture, marine, and inland products as well as by-products, your company must get authorization from the Ministry of Agriculture and Veterinary Service Division.
- If you’re exporting textiles with your company, you need a list of apparatus, equipment, types of workers, and a monthly production strategy.
Requirements for Import and Export Company Business
- A passport-size photo
- JAMPRO or Jamaica Promotions Corporation Exporter Registration Form (JN1)
- A duplicate of the Certificate of Incorporation or the COJ’s Certification of Business Name (for companies)
- Proof of Identification for persons (a passport, driver’s license, among others)
The validity of a Business or Company Name Certification goes up to three years after the registration date.
Additional Company Registration Costs
Further, Re-registration charges for business or persons at $2,000 every three years
Free-zone (all) companies should pay $275
In the same way, Co-operatives should pay a non-compulsory $3000 for the groundwork of guidelines.
Alternatively, they can acquire a prototype rule at $3,000 and $2,500 for a hard copy or an electronic duplicate, simultaneously.
Starting an Online Business or company in Jamaica
Not to mention, If you want to know how to start a business in Jamaica, various legal needs must be followed. As a matter of fact, According to the Business Name Act of 1934 of Jamaica, it is prohibited to start a business without registration with Companies of Jamaica. There are several advantages connected to your business or company registration.
More importantly, thing is, that your business is displayed on the Companies of Jamaica’s website. It will rank high on the website within a week after you have listed it. Also, you will gain access to credits and endowments, as well as opportunities to get government contracts and other indentures. Another important factor involves you, clients. Their confidence will be stimulated when they see they are transacting with a lawful and registered entity.
Benefits of a company registration versus a business name
- If an associate in a company dies, the company remains in existence
- It is easier to develop and better
- Obtaining loans if your business is a limited company is much easier
- It is easier to transfer the company as a going concern
- The company is accountable for its responsibilities
Registration of Business Names in Jamaica
When is the registration of a company a must?
- A company that trades in a title other than its exact corporate name
- An individual or company that buys or sells goods from a recognized address
- A company or individual that offers services from a reputable address in a title other than that person’s name or the appellations of all the associates in the company.
For instance, If an individual operates under the name of John Brown in his title, he does not need registration.
But if he performs under the name of John Brown & Associates or John’s Accounting, he must register.
When is the registration of a company not a must?
- If an individual buy and sell livestock
- If a person occupies public market stalls and pays for the market fees
- If a company is launched for welfare or social purposes, religion, education, science, art, and public services, to mention but a few. However, their revenue and income must be utilized for the specified purposes
Also, Businesses that operate without registration with the Company Office of Jamaica are functioning illegitimately. Then After registration, your business info is uploaded to the website of the Company Office of Jamaica.
What Happens After Failed Company Name Registration?
When incorporating a business in Jamaica, there are consequences for failing to register a business name.
- It is illegitimate to promote
- You are subject to a lawsuit
- The business might be closed
- The company might be incapable of acquiring lawful remedy
How to Get a Trade License in Jamaica for your company
When thinking about how to start a business in Jamaica, entrepreneurs must be informed of the necessary licenses. The most common one is a trade license for any company, which is issued to a wholesale or retail dealer.
These people must have a selected place of business with the freedom to stock in and distribute from the community and other warehouses.
- You must have a trade license if you do business specified in the initial schedule of the Licenses on Trade and Company Act.
- Trade license application and fee payment ($5,000) occurs annually in every parish on 1st April. Documents of ownership must be presented.
- Traders are classified into wholesale dealers, super-cargo, auctioneer, merchant, and newspaper proprietors.
- The business owner must take the correct category when making their application.
- An additional fee is applicable, which depends on the annual business revenue. This fee ranges from $2,500 to $75,000 dependent on the revenue (between $500,000 and $100 million).
- If you work without a trade license, the levy authorities have the power to take hold of goods and possessions.
- The Commissioner of Taxes can seize them for ten days, where the delinquent individual can redeem his goods and possessions by paying the unpaid license fees (5% commission and bailiff fees).
How to Start a Business in Jamaica Closure
A business may be shut and eliminated from the Registrar via written notice to the COJ, using form BN6. For partnership closure with an incompletely signed form BN6, Form BN8 is used.